Power BI

📊 Automating Power BI Usage Report Backups with Power Automate Tracking Power BI usage data regularly is critical for understanding user engagement, optimizing dashboards, and auditing access. In this post, I’ll walk you through how we set up an automated monthly backup process using Power Automate to extract and store Power BI usage data for both users and report views. 🔄 Objective To automate the monthly extraction and backup of Power BI usage data — specifically the Users and Views datasets — and store them in CSV files on SharePoint for further use. 🧭 Workflow Overview Here’s the high-level structure of the Power Automate flow: Recurrence Trigger ➡️ Query Datasets ➡️ Convert to CSV ➡️ Save Files to SharePoint Let’s break it down step by step. 🪄 Step-by-Step Breakdown 1️⃣ Trigger: Recurrence Action : Recurrence Users and Views Global Campaign Dashboard Usage Report Description : This step triggers the flow on a monthly schedule (you can configure the exac...

    Creating alert on Particular visuals in the Report. Step- 1 In the dashboard view choose the Visual that you want to get alert. Step-2 Mouse hover on the visual that you want to get alerts and click on the three dots icon Step-3   Click on the Manage Alerts Step-4 Add Alert rule as shown in the below Image for that visual. Step-5 Click on link-  Use Microsoft Flow to trigger additional actions , this will redirect to the Microsoft flow app page. Step-6 Select template " Send e-mail to any audience when a Power BI data alert is triggered ". Note:- It can ask for signing in you do that by adding  your official email id that’s been used for power bi. Step 7- Click on Continue, it will be redirected to another page of Microsoft flow which can be seen in next screenshot. Step 8- You just need to add the email id’s that you want send email for the selected visual. You will see the alert received on the email You can see the notification icon on the pinne...